Do you have little experience with job portals or applications from foreign applicants? Here are a few basic principles and useful tips on how to deal with applicants and how to win them over right away.

1. Speed is crucial

• Respond to applications within 24 to 48 hours – even if it's just a confirmation of receipt.

• If possible, you should send an automated confirmation of receipt.

• Quick responses increase the chance of securing good candidates before they find another job.

2. Clear communication from the outset

• In your first response, directly mention the next steps – for example, scheduling an appointment for a conversation (phone call, video call, or on-site appointment) or required documents.

• Be transparent about job details, working hours, accommodation, salary, etc.

3. Conduct a structured interview

• Introduce your company.

• Describe the position and the associated tasks.

• Questions about motivation: Why a seasonal job? Experience in a similar position?

• Practical questions: Availability? Language skills? Special qualifications? Flexibility with working hours and shift changes? Ability to adapt to a multicultural team?

• Allow the applicant to ask questions and answer them honestly.

4. Quick decision & feedback

• Let the applicant know whether they have been accepted or rejected within a few days.

• If accepted: send written confirmation including the employment contract and travel information.

• If rejected: keep it short, friendly, and respectful.

5. Good applicant retention

• Once the applicant has accepted the offer, maintain regular contact until they start work – for example, by sending them preparatory documents and brief updates. This will prevent the applicant from deciding to join another company in the meantime.

If you would like to learn more about job preparation, click here.